Accounts Payable and Receivable Clerk

Brief job description:

You will process accounts payable and accounts receivable under the Controller's supervision. You will also see to the proper collection of overdue accounts and reconcile and deposit payments made to the dealership.

Accounts payable duties:

- Open new suppliers in accounting software;
- Review invoices received from suppliers;
- Enter invoices into system;
- Prepare accounts payable cheques;
- Print all accounts payable reports and maintain regular supplier files;
- Reconcile statements and ledgers and ensure payments are in accordance with dealership schedules;
- Maintain a petty cash system;
- Answer suppliers' questions;
- Reconcile inter-company balances;
- Reconcile credit cards;
- Participate in monthly closing of accounts;
- Prepare account analyses upon request;
- Collaborate on special projects as required.

Tasks related to accounts receivable:

- Reconcile and deposit, on a daily basis, payments received from after-sales and parts departments, including credit card charges;
- Record finalized cash receipts and update accounts receivable ledger;
- File all proofs of receipt, cheque stubs and bank receipts;
- Prepare cash deposits and complete cash control sheet on a daily basis;
- Reconcile account statements and oversee collections;
- Prepare statements of account receivable as required and forward to customers;
- Process daily deposits of credit card and direct deposit payments;
- Receive telephone calls regarding accounts receivable and follow up on requests;
- Update customer account data.

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