Clerk 4 (Fleet Services)

Competition # : 44602 

Department: Natural Resources & Renewables

Location: SHUBENACADIE

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 11-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Nova Scotia is rich in natural resources - including biodiversity, forests, provincial parks, and the land we manage. The Department of Natural Resources and Renewables is responsible for the development, management, conservation and protection of forest, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province. 

The Regional Services Branch delivers department programs and services through an extensive network of field offices. These programs and services include forest management programs, Crown lands surveys, regional geological services, public outreach and education, planning and implementing Integrated Resource Management (IRM), hunter safety, forest fire prevention, detection and suppression, monitoring of forest insects and diseases, operation and maintenance of Provincial Parks, and resource conservation.

About Our Opportunity

Under the general direction of the Manager of Fleet Services, the Clerk 4 provides a broad range of administrative, financial, organizational and clerical support duties to the Manager and other DNR staff within the section. 

Primary Accountabilities

 

• Oversee daily financial and procurement services for Fleet Services.
• Prepare and process payments and approvals of all invoices, departmental purchase orders, journal vouchers, P-Cards, Fuel Cards for the local Pool Vehicles and monitors/bills out bulk fuel tank usage charges to local users.
• Prepare payroll, reconciliation and assist the Area Manager in preparing accurate budget forecasting.
• Maintain local records within the Star/Store System format and help maintain Fleet inventory spreadsheets of Capital Purchases.
• Provide administrative support to the manager and Fleet staff as well as staff at the Carpentry Shop.
• Perform secretarial duties in the office, responding to inbound calls and providing general assistance to client reception.

Qualifications and Experience

Five years' related work experience; or an equivalent combination of training and experience may be acceptable. 

The following are required for the position:

 

• Must be proficient in office software with proven experience using Microsoft Office Suite, Outlook and web based applications.
• Must possess the ability to work within deadlines and with accuracy.
• Strong organizational skills.
• Exceptional customer service, communication and interpersonal skills.
• The ability to work under minimal supervision.
• Knowledge of Generally Accepted Accounting Procedures (GAAP).

The following would be considered assets:

 

• Working in a computerized accounting environment
• Experience and extensive knowledge of the Corporate Financial Management System (SAP), Salary Analysis System (SAS), Star/Stor system, and Pathways.
• Knowledge of the Department financial processes and policies.
• Familiarity with Department programs, statutes, regulations and procedures.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

 

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

What We Offer

 

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: CL 22 

Salary Range: $1,934.21 - $2,139.34 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.