Accounts Receivable Clerk

Join Our Team as an Accounts Receivable Clerk

Are you a detail-oriented, driven professional with a passion for numbers and customer service? We want you to join our team! As an Accounts Receivable Clerk at Vicimus, you'll play a pivotal role in ensuring our cash flow remains smooth and operations run seamlessly. You'll be responsible for managing customer accounts, handling payments, and resolving billing discrepancies-all while working alongside a friendly and supportive team.

Location: London

About Us:
As a leader in automotive technology, we design, build, and manage cutting-edge software solutions that help dealerships thrive in sales, marketing, and operations. Our passion for innovation drives us to continually push the boundaries of the industry, helping our clients succeed at every turn. Now, we're looking for a meticulous and driven Accounts Receivable Clerk to join our team and help maintain our financial health.

Why Vicimus?
 

• Competitive salary
• Opportunities for professional growth and advancement
• Join a team of passionate innovators dedicated to making a difference in the automotive space

Key Responsibilities:

Invoice Management:
 

• Issue accurate and timely invoices for goods and services rendered
• Ensure all customer details are correct on invoices
• Track overdue invoices and follow up with customers for payment

Payment Collection:
 

• Monitor and manage customer accounts to ensure timely payments
• Process incoming payments via checks, credit cards, bank transfers, or other methods
• Record payments in the accounting system and ensure proper allocation

Customer Communication:
 

• Contact customers to remind them of overdue invoices, negotiate payment terms, and resolve disputes
• Answer inquiries related to billing, payment terms, and discrepancies
• Provide assistance in resolving issues related to late or missed payments

Account Reconciliation:
 

• Reconcile customer accounts to ensure accuracy and resolve discrepancies
• Maintain detailed records of all accounts receivable transactions

Reporting:
 

• Prepare regular aging reports showing outstanding accounts and follow up on overdue payments
• Assist in generating financial reports for management review
• Analyze trends in accounts receivable and provide recommendations for improvements

Record Keeping:
 

• Maintain accurate and up-to-date customer accounts and payment histories
• Ensure all receipts, payments, and billing records are documented for auditing purposes

Credit Management:
 

• Review customer credit histories to determine appropriate payment terms
• Collaborate with management to assess and establish credit limits for customers

Collaboration:
 

• Work closely with the sales, customer service teams, and other internal departments to resolve billing issues and disputes
• Coordinate with other departments to ensure accurate billing

Compliance:
 

• Ensure compliance with accounting policies, regulations, and laws
• Assist in audits and provide necessary documentation

Mandatory Requirements:
 

• Education: High school diploma or equivalent required; Associate's degree in accounting, finance, or a related field preferred
• Experience: Proven experience in accounts receivable or a related financial role
• Technical Skills:
  • Proficiency with accounting software
  • Strong Excel skills for generating reports and analyzing data
• Communication Skills: Strong written and verbal communication for customer and team interactions
• Attention to Detail: Ability to maintain accurate records and documentation
• Problem-Solving: Strong analytical skills to resolve payment issues and discrepancies
• Time Management: Ability to prioritize tasks in a fast-paced environment

What We're Looking For:
 

• A self-driven, results-oriented individual who thrives in a collaborative setting
• Strong communication, negotiation, and interpersonal skills
• Ability to work independently and meet deadlines

What We Do

We design, build, deploy, and manage software-based solutions that help dealerships succeed in sales, marketing, and operations.

Why We Do It Well

At Vicimus, we are a progressive company that believes in constant improvement. When results aren't where they should be, we take action. When things are going well, we ask, "How can we do better?" We push operations to the next level and work smart to lead the way forward. That's how we build our solutions. That's how we run our business. And that's what it will be like to work with us. Hope you'll join us!

Vicimus is an equal opportunity employer
At Vicimus, we celebrate diversity and embrace differences. We believe that a diverse workforce inspires new ideas, creates bigger opportunities, and builds stronger relationships with our customers.

All employment decisions are based on business needs, job requirements, and qualifications. Vicimus does not discriminate based on race, national or ethnic origin, color, religion, gender, age, sexual orientation, gender identity or expression, marital status, family status, disability, or any other status protected by law.

Vicimus is committed to fair and accessible employment practices and will provide reasonable accommodations for people with disabilities during recruitment, assessment, and upon hiring.

Vicimus is committed to fair and accessible employment practices and will provide reasonable accommodation for people with disabilities during recruitment, assessment and upon hiring.

Vicimus - Innovating the Automotive Industry.