Utility Coordinator

JD#: CT196 

Job Number: J0125-0776 

Job Title: Utility Coordinator 

Department: 

Transportation and Fleet Management Services Department 

Job Type: Permanent Full Time 

Job Category: Public Works 

Number Of Positions: 1 

Date Posted: February 7, 2025 

Closing Date: February 21, 2025 

Salary: $3,185.64 - $3,427.60/Bi-Weekly 

Hours of work: 35 hours per week 

Schedule: Monday to Friday, 8:30am - 4:30pm 

Union: CUPE 905 FT Clerical and Technical 

Working Conditions: Both Inside and Outside 

Vaughan is one of Canada's fastest-growing cities. Its emerging downtown, the Vaughan Metropolitan Centre; Canada's first smart hospital, the Cortellucci Vaughan Hospital; and the 900-acre North Maple Regional Park continue to generate momentum and excitement. Be part of something amazing and build your career at the City of Vaughan!

The City is an equal-opportunity employer and a forward-looking municipality that is committed to fostering a dynamic workplace that is diverse, inclusive and welcoming. As an award-winning organization for its employment and diversity and inclusivity practices, the City is focused on providing its employees with a thriving professional environment that leverages flexible work arrangements, a family-focused benefits package emphasizing work-life balance, learning and growth opportunities, and a place where collaboration and teamwork are valued. 

Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

Responsible for processing utility applications and providing conditions of approval for placing utility infrastructure and equipment in conjunction with municipal infrastructure and equipment, including reviewing and approving applications / drawings for utilities to be constructed in the Public Right-of Ways, ensuring proposed facilities are not in conflict with existing utilities or structures. Reviewing and approving service connections on municipal roads, and providing "verbal permission" to proceed with installation of utilities in emergency situations. Inspects all field work undertaken by private utilities within the right-of-way. Maintains statistics and database for recording all utility applications and service connections and catalogues municipal drawings within database. Administers City's Fees and Charges By-law. Liaises with utilities, provides public relations function, and chairs the Vaughan Utility Coordinating Committee.

Responsibilities
• Responsible for reviewing all utility construction applications from utility providers, including drawings for underground and above ground utilities (i.e., hydro, gas, telecommunication cables, watermains, etc.) to be constructed in the Municipal Right-of-way and providing Municipal Consent (MC) for same.
• Ensures proposed facilities are not in conflict with existing utilities, structures, vegetation, topography, or other physical features, are in a standard corridor (plan and profile alignment) and will not impede any future Municipal road or other improvements; ensures financial compensation to the City for any loss of vegetation and/or damage to municipal facilities.
• Establishes the Application Process and determines the type and details of information to be submitted for a complete and timely review of the utility applications.
• Responsible for monitoring and enforcing the Engineering and Public Works Department Policies and Other Regulatory requirements with respect to the placement and maintenance of utility equipment and infrastructure including adherence to all City standards and practices.
• Coordinates the data collection of utility information for input to Municipal engineering and capital works projects including drawing circulations, submissions, and comments, and maintains up to date database on same.
• Maintains database for recording all Utility applications, services connections and the like, and catalogues municipal drawings within database.
• Liaises with Utility applicants regarding requests including providing documentation outlining the requirements and conditions of approvals, has-built records, and all necessary file documentation.
• Administers and collects permit fees and Utility letters of credit, including invoicing, and administers Municipal Access Agreements (MAA), Gas Franchise Agreements, and City' s Fees and Charges By-law.
• Provides "verbal permission" to proceed with installation of utilities in emergency situations, prior to formal application process and follow-up with written approval.
• Inspects all field work undertaken by private utilities within the right-of-way for compliance with approval conditions and permit requirements including examination for damage to City infrastructure and ensures that final restoration is complete and acceptable to the City.
• Coordinates City and private utility projects such that public inconvenience is minimized.
• Issues, tracks, and administers Road Occupancy (Cut) permitting process.
• Liaises with Utilities and Chairs the Vaughan Utility Coordinating Committee to provide a forum for discussion and resolution of issues affecting areas of mutual concern, including review of annual capital works programs.
• Investigates and responds to all public enquiries/ complaints related to work by Utilities and Contractors within the City's Right-of-ways.

Qualifications and Experience
• Three (3) year Community College Diploma in Civil Engineering Technology or suitable equivalent.
• Membership in the Ontario Association of Certified Engineering Technicians and Technologists as a Certified Engineering Technologist (C.E.T.).
• Minimum of three (3) years' engineering and public works operations experience, including reviewing utility drawings.
• Computer literacy in AutoCAD and Microsoft applications including Access.
• Valid Ontario Driver's License (Class G) in good standing.
• Strong organizational, interpersonal, and oral/ written communication skills.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions. 

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

Are you interested in this job?