Fleet Coordinator

Fleet Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Manager, Fleet & Equipment and working in conjunction with the Fleet Lead, this role will coordinate activities associated with the vehicle fleet. 

This role will support multiple operational locations with day to day fleet administration. Working within an integrated team, this role will support in the successful operation of the vehicle fleet as a turn key solution. 

This position is based in Mississauga, ON.

What you will be doing: 
 

• Works extensively with our third-party Fleet Management Company (FMC) on the administration of the Fleet Program.
• Support the administration of new vehicle orders including entering, tracking and reporting on progress.
• Support registration and insurance requirements. Including, annual renewal process, Certificate of Insurance issuance, registration reprints, out of province transfers and cancellations.
• Management of the fuel program including new card activation, replacements, PIN resets and cancellations.
• Action fuel exception reporting, identifying and prioritizing charges that require additional assistance
• Support the monthly fleet billing and cardlock billing process.
• Facilitate the accident management process working in alignment with our insurance provider.
• Supporting inventory management efforts for both assets and drivers within the FMC and ERP systems.
• Coordinate and monitor vehicle transfers between branches, locations and districts.
• Continuous collaboration with our FMC to support the daily requirements of supporting the fleet.
• Prepare reports and communications for distribution to operational leaders.
• Assist in maintaining of a variety of records and files related to vehicles, maintenance, repairs, projects, mileage, depreciation, financial activity and assigned duties.
• Supporting Environmental, Social and Governance reporting (ESG) efforts for emissions tracking and reporting to support larger organizational goals.

What We Are Looking For: 

 

• High school diploma
• 3-5 years' experience in an administrative role
• Advanced experience in Microsoft Office, with superior knowledge in Excel required
• SAP experience an asset
• Experience with Fleet Management a strong asset
• Knowledge of personnel policies and procedures and willingness to comply with company policies for privacy and confidentiality, applicable laws and regulations
• Diplomatic and flexible to work effectively with all levels and personalities within the organization
• Ability to forge, grow and maintain positive relationships with multiple groups
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong organization, critical thinking, analytical and problem-solving skills
• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
• Highly developed interpersonal skills and strong customer service orientation
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Superior written and verbal communication skills
• Supportive of a culture that encompasses the highest ethical standards aligned with the Company values

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity 

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.