Purchasing and Fleet Management Administrator

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome. We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other's abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:
 

• Competitive wages and annual employee bonus and incentives.
• Family-friendly benefits package.
• Company matching group retirement savings plan.
• Paid vacation and sick time.
• Fleet vehicles and travel allowances.
• Support for relocations.
• Employee perks and discounts.
• Trades apprenticeships.
• Support for growth, training and education.
• Progressive flexible work arrangements.
• Employee social engagement activities and Company-sponsored events including fundraising, family, and community involvement.
• Sustainable employment and growth.

Epiroc is now hiring a Purchasing and Fleet Administrator to join our Finance Team!

This pivotal role requires a meticulous and organized professional to oversee fleet management and coding processes. If you possess a keen eye for detail, excellent communication skills, and thrive in a collaborative team environment, we encourage you to apply for this rewarding opportunity. This position reports into the Indirect Procurement Manager.

Responsibilities:

1. Fleet Management:
 

• Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada.
• Efficiently coordinate the ordering and follow-up of new vehicles.
• Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships.
• Ensure the accuracy and consistency of fleet database records.
• Supervise end-of-lease processes and resale.
• Establish and monitor Key Performance Indicators for Fleet Management.
• Work on cost initiatives to help better the business.
• Implement and uphold preventative maintenance programs with specified schedules.
• Manage administration requirements, including the meticulous mailing of information to drivers.
• Oversee fleet inventory, ensuring data integrity, availability, and optimal utilization.
• Provide training and assistance to key stakeholders.

2. Coding Administration and Coordination:
 

• Design, develop, and implement new reports to uphold data integrity and accuracy.
• Provide training and assistance to key stakeholders in coding processes.
• Serve as the liaison and owner of several measurable reports between Procure-to-Pay (PTP) and Mississauga customer center (MCA).
• Code invoices accurately, ensuring alignment between purchase orders and vendor invoices for direct and Indirect vendors.
• Manage internal KPI's to provide service to help MCA stay within internal targets and compliance.
• Create Journal Vouchers when applicable.
• Contribute to Vendor Database.
• Other projects as required.

Education:
 

• Possess post-secondary education, preferably in a relevant discipline.

Experience:
 

• Ideally 3-years or more in a similar administrative role.

Internal Qualifications:
 

• Excellent attendance.

Skills and Abilities:
 

• Demonstrate a proactive versus reactive mindset.
• Exhibit strong attention to detail, coupled with numeric and analytical skills.
• Proficient in Microsoft Office Suite, with a focus on Excel, Word, and Outlook.
• Showcase excellent verbal and written communication skills.
• Display a proven ability to collaborate effectively with diverse departments and external stakeholders.
• Possess a positive attitude and strong interpersonal skills.

Join us, and be part of a diverse, electrifying, innovative and highly collaborative team! An inclusive workplace that allows people to thrive. Inclusion is foundational for our Epiroc culture. We want all our people to have a strong sense of belonging. As we work in diverse teams across geographies, cultures, and professional areas, inclusive behaviour is something we expect from ourselves and each other. We are continually looking for ways to strengthen our inclusive culture.

A place where we all matter. Epiroc's diversity approach is holistic, and our goal is to continue attracting, developing and retaining talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

We believe all persons are entitled to equal opportunity. We encourage applications from all qualified persons, including women, visible minorities, Indigenous Peoples, and persons with disabilities. We also welcome applications from non-Canadians who are eligible to work in Canada.

We want you to take part in our journey. Accommodations are always available on request for candidates taking part in all aspects of the selection process. If contacted regarding your application, please advise your Human Resources representative should you require accommodation to attend an interview or participate in the selection process.

How to apply? All candidates must submit a cover letter and resume outlining how their experience and training meet the basic requirements listed above. Qualified candidates must be eligible to work in Canada and can apply online at epiroc.com/en-ca/epiroc-careers. We thank all applicants, however, please keep in mind that only those who qualify for an interview will be contacted.

Epiroc is a global productivity partner for mining and construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. To learn more about Epiroc, our people and products, please visit Epiroc.com.

United. Inspired. Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

Diversity and sustainability are key to growing fresh and innovative ideas and solutions for our customers. Epiroc is a leading manufacturer for the mining and infrastructure industries. Learn more at http://www.epiroc.com.

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